5 Crucial Steps for Project Manager Success

The success of your Project Managers (PMs) can make or break your firm. Right? Considering all of the tasks that the typical project manager is required to perform, it is no wonder that many PMs get frustrated or even lose money! I did an assessment of the typical duties of the PMs that work for our clients, and here is a comprehensive but not necessarily complete list of the responsibilities that get thrown at PMs on a daily basis: Responding to RFPs and creating proposals Estimating project fees Documentation of work product Managing subcontractors Scheduling and using resources effectively Maintaining high utilization Solving client problems Budgeting and planning projects Project financial management Project quality control Management of the project timeline Reviewing and approving employee time and expenses Reviewing and approving client billing Collecting Accounts Receivable (AR) Nurturing client relationships Recruiting and interviewing new hires Mentoring and training staff Managing staff performance, and dealing with performance and behavior issues Managing contractual deliverables Avoiding scope creep and/or billing for extra services Preparing for and attending internal and external meetings Business development and networking (including events, social media, etc.) … Continued

How to Save your Project Managers Two Hours a Week

  The main complaint I am hearing from A&E firm leaders these days is how they would love to “find more time” for their project managers (PMs). With workloads the highest they’ve been for many years, and talented and experienced PMs difficult to hire, asking PMs to work overtime has become a necessity. The average PM is working 45 to 60 hours a week, and many executives are worried about them burning out and considering leaving for a less stressful position. Multi-faceted Role of Project Managers The PM’s job is a difficult and often frustrating role. More and more responsibilities have been piled on the backs of our PMs as business has become more competitive and great people harder to find. A PM is no longer just responsible for managing the day to day and contractual obligations of the contracts, but also has to help bring work in as a seller-doer; manage the time, billing and collections of the work; and maintain happy client relationships. Many PMs face frustrations in trying to be great in all of these areas, and many others lack the business … Continued

christopher consultants Finds Lost Dollars in Just 10 Weeks

For over 33 years, christopher consultants (christopher) headquartered in Fairfax, Virginia has provided civil engineering, surveying, land planning, urban design and landscape architecture in the mid-Atlantic region. Founded by Christopher Brown (Chris) in 1982, the firm currently employs over 100 professionals and has five divisions serving a range of different industries. In 2011, Bill Zink took over as President and leader of the firm, and has been working hard to develop strategies to take the firm forward. He realized that though the firm had a long history of success, the firm’s culture needed some  adjustments in order to deal with 21st century economic pressures. As many firms in the A&E industry are now experiencing, going through a founder leadership transition is a slow and delicate process. It is important to protect the elements of success that the firm has built on for so many years, while at the same time, moving towards a workplace culture where technology is critical to growth and millennials are becoming a larger part of the workforce. Bill wanted to bring new ideas, transparency and increased focus on financial results to … Continued

10 Ways to Make More Money in 2016

It is hard to believe 2016 is here. I always get excited about the beginning of a new year – I look at it as an opportunity to start over, correct the mistakes of the past and achieve some of the goals that eluded me in the previous year. For most of our clients, 2015 was a good year for business. We saw a growing number of projects, expanding revenues and larger backlogs than we have seen in a long time. But with growth there are also challenges – a war for talent, increasing competition and with it, a resulting increase in salaries. More than ever we need to be innovative, efficient and run our businesses smarter than our competitors. We face many unknowns for the future including declining energy prices, fall elections and continued technology advances. Every year I attend 8 to 10 industry conferences in order to take the pulse of the industry, as well as understand the challenges that our clients face. Based on this last year and various expert’s predictions for 2016, Here are my top 10 recommendations for how your … Continued

Spring Cleaning for Your Business

Doesn’t it feel good to throw things away? I don’t know about you, but I hate clutter. It makes me feel stressed and disorganized. Every year I resolve to clean out my office, my garage, and all the drawers and closets in the house that get cluttered over the long winter. It feels so great to actually throw things in the trash that you once found valuable. So this year I am promoting a concept called Spring Cleaning for your business. This is where you look under the cover, peek around the corners, and discover the old habits, practices, and business management methods and tools that are no longer working for you. I will not fool you – this is a lot of work! It takes both time and an open mind to dig into what is not working in your business, and figure out how to fix it. And it often takes courage to throw away those processes and systems that you used to depend on. But the payoff can be significant! In my new book, Find the Lost Dollars, I demonstrate the significant … Continued

Implementing Accounting Software is Like Moving to a New House

If you have moved your home in the last few years then the pain of making the move is probably still fresh in your mind. For some, it is so painful that they pledge to never go through the process again. For others, the memories die away, and the reality of the next move is a hard reality check. For most business owners and accounting professionals, the thought of switching from one accounting system to another is just as daunting. However, if you look at the entire system implementation process from the same standpoint as a move, with a focus on the end result, you will find the workload and to be a little easier to manage. When moving to a new house, you need to go through the process of understand what you have now and what will fit in the new space. Some house moves are downsizing, where you will not have as much data (household stuff) and features (think of granite counter tops and stainless steel appliances). Other moves involve moving to a larger, more feature rich space. In either case, you … Continued

Increase Business Value with Improved Processes and Systems

If you are thinking of retirement or considering selling your company in the next five years, one of your priorities should be to maximize and increase the business value of your company. This requires attention to the numbers, and ensuring that a potential buyer will view your firm as a well-run business with value above and beyond simple asset value. One of the key things you should focus on is the processes and systems that drive your employees’ behavior and operational efficiency every day. A new buyer is going to want to see that your firm has grown beyond the small entrepreneurship that it grew up on, and is now functioning efficiently. A great area to start is with your accounting and CRM systems which can add a lot of structure and reliability to your time collection, transaction processing, billing, and monthly reporting. A potential buyer will want to see consistency in the monthly processing as well as in the marketing and sales systems that support the business development and revenue generation side of the business. Larry A. Davis, Partner at Aronson Capital Partners in … Continued